Ordering the Data - Release 7

Licensing Arrangements for HILDA Release 7

Release 7 of the HILDA data is now available. The data are provided as SAS datasets, SPSS system files and STATA datasets. Full documentation is included.

Users affiliated with an organisation that has signed an Organisational Deed of Licence will need to contact their Data Manager to sign a Deed of Confidentiality. Users from all other organisations will need to sign a Deed of Licence. For a complete list of organisations with an Organisational Deed of Licence, click here.

Please note that honours students will only be granted access to the dataset under an Organisational Licence. Also, all students who apply for the dataset will only be granted access to the dataset if their supervisor is a user of the same or higher level dataset. For more information, refer to the Manual for Access and Use of FaHCSIA Longitudinal Survey Datasets.

All applicants for the datasets should read the latest version of the Manual to refresh their understanding of the obligations under their Deed. The major change to this version of the Manual is the requirement for a senior research officer from the same project to have access to the data before research assistants will be granted access to the data.

Note: applicants must complete all parts of the Deeds that are highlighted in yellow. All Deeds must be accompanied by an application form.

For more details on ordering under an Organisational Licence, click here.

For more details on ordering under an Individual Licence, click here.

Ordering the General Release Data through an Organisational Deed of Licence

Under Organisational Licensing arrangements, organisations sign an Organisational Deed of Licence for access to the HILDA datasets. Individuals within the organisation who require access to the data will sign a shorter Deed of Confidentiality. The Organisational Delegate, the officer responsible for the Deed, nominates a central contact person (a Data Manager) who is responsible for managing the security of the data and regulating access to the data within the organisation. The Data Manager is required to liaise with FaHCSIA on data access issues and provide information to FaHCSIA about the use of the datasets within the organisation.

A major advantage of the Organisational Licensing arrangements is a better assignment of the rights and responsibilities between the organisation and individual users. It also streamlines access to the data as the datasets are held on site and paid for upfront.

The contact details for organisations which have an Organisational Deed of Licence in place are available here.

Users at an organisation which has an Organisational Deed of Licence will only be granted access to the data under the Organisational Licensing arrangements. They will need to contact the Data Manager at their organisation to obtain the appropriate documentation – a Deed of Confidentiality and an application form.

If your organisation is not listed but you believe your organisation may be interested in signing an Organisational Deed of Licence, please contact FaHCSIA at longitudinalsurveys@fahcsia.gov.au.

Organisational licensing arrangements are available for both Australian and overseas organisations.

As with any legal document, all users should carefully read the Deed of Confidentiality that they sign and make sure that they fully understand their responsibilities and obligations. All applicants should read the Manual for the Access to and Use of FaHCSIA Longitudinal Survey Datasets to ensure that FaHCSIA’s policy is clear and fully understood. Understanding this document forms part of the obligations agreed to by the applicant when they sign the Deed of Licence.

Some frequently asked questions about responsibilities when using the data and Organisational Licences can be accessed here.

Ordering the General Release Data through an Individual Deed of Licence

As with any legal document, all users should carefully read the Deed of Licence that they sign and make sure that they fully understand their responsibilities and obligations. All applicants should read the Manual for the Access to and Use of FaHCSIA Longitudinal Survey Datasets to ensure that FaHCSIA’s policy is clear and fully understood. Understanding this document forms part of the obligations agreed to by the applicant when they sign the Deed of Licence.

Some frequently asked questions about ordering the data and Organisational Licences can be accessed here.

To apply for the Release 7 General Release data using an Individual License, please click on the type of user that best describes you:

• Australian User
• Overseas User

Australian Users

There are two separate Deeds of Licence for Australian users. Please read the following lists and click on the link for the Deed that you require.

If you are:

• An academic at an Australian University, Institute of Technology or TAFE.
• A researcher or research assistant, attached to an Australian University, Institute of Technology or TAFE. Note: A research assistant will only be granted access if a senior researcher from the same project also has access to the same or higher level dataset. If you are unsure whether this applies to you, please contact FaHCSIA at longitudinalsurveys@fahcsia.gov.au.
• A Masters or PhD student at an Australian University, Institute of Technology or TAFE. Note: Both the student and their supervisor must apply and pay for access to the dataset independently. Both the student and their supervisor must be located at the same institution.
• An employee of an Australian Commonwealth agency (including FaHCSIA).
• An employee of a State/Territory agency.
• A researchers within statutory bodies whose primary business is research.
• Individuals within other statutory bodies. Note: this category of applications will be granted access on a case-by-case basis.

You will need to complete the following documents:

• Order form
• Individual Deed of Licence

Other Australian users’ applications that will be considered on a case-by-case basis include:

• Users attached to other organisations (such as private research organisations, lobby groups). Note: the data will only be released to private (non-academic) institutions if their prime business is research and the data is used for research purposes only.
• Private consultants. Note: the data will only be released to private consultants if their prime business is research and the data is used for research purposes only.

You will need to complete the following documents:

• Order form
• Individual Deed of Licence

Overseas Users

If you are:

• An overseas academic at a university.
• An overseas PhD Student at a university. Note: access will only be granted in exceptional circumstances and both the student and the supervisor must apply for and pay for access to the same dataset independently. The student and their supervisor must be located at the same university.
• An overseas researcher who works at a private institution whose primary business is research and the data is used for research purposes (applications will be considered on a case-by-case basis).

You will need to complete the following documents:

• Order form
• Individual Deed of Licence

How to order the Cross-National Equivalent File (CNEF) data

To order the Cross-National Equivalent File (CNEF), please click here.